Job Description

Job Description

Job Summary ??
The Lead Administrative Assistant will primarily support the Executive Director and Project Team for Construction. Performs specialized administrative and general office activities in order to establish and manage the facilitation of administrative workflow within the department and/or unit. The Lead Administrative Assistant will responsible for arranging their schedules, appointments and itineraries.

Key Job Responsibilities

• Leads, assigns and reviews the work of other department staff engaged in a full range of office activities. Provides coaching and feedback.
• Provides administrative support to one or more department leaders, which may include arranging schedules, appointments and itineraries. Coordinates meetings including preparation of agendas and logistics.
• Establishes and monitors the administrative workflow and procedures for a department and/or unit.
• Leads projects, processes, and/or daily operations and department tasks.
• Submits, monitors and tracks invoices, reimbursements, and supply management. May assist with preparation and submission of expense reports.
• Schedules appointments and meetings. Makes arrangements for meetings, conferences, or travel for an individual, group, or department. Coordinates with internal departments and external vendors, as necessary for all event logistics.
• May be responsible for onboarding new hires including new hire preparation (e.g. equipment/supply orders) communicating expectations, providing work instruction/training, and department-specific information.
• Liaison with security team for badging vendors and contractors on premises
• May be responsible for maintaining par levels of department supplies.

??

Qualifications

Educational Requirements:

High School Diploma/GED Required
Assoc. Degree/College Diploma Preferred

Licenses:

No license or certification required

Experience:

4 years????????Office and administrative experience

Physical Demands:??

Perform continuous operation of a personal computer for four hours or more

Use hands and fingers to handle and manipulate objects and/or operate equipment.

Req ID : 4950

Working Title : Construction Lead Administrative Assistant (Marina Del Rey)

Department : Construction

Business Entity : Cedars-Sinai Medical Center

Job Category : Administrative

Job Specialty : Administrative

Overtime Status : NONEXEMPT

Primary Shift : Day

Shift Duration : 8 hour

Base Pay : $29.87 - $46.30

About Cedars-Sinai Medical Center

Providing healthcare for more than 100 years, Cedars-Sinai has evolved into one of the most dynamic and highly renowned medical centers in the world. Along with caring for patients, Cedars-Sinai is a hub for biomedical research and a training center for future physicians and other healthcare professionals. This attracts exceptional talent to Cedars-Sinai, including world-renowned physician-scientists who seek a place where they can both conduct research and see patients--the ideal formula for discovery and its translation into cures. Our patients benefit from access to doctors at the top of their fields, and our researchers have an ideal community in which to study the impact of healthcare challenges, and reflect that knowledge in their research. The greater Los Angeles area in which Cedars-Sinai resides possesses unparalleled cultural and ethnic diversity which offers outstanding opportunities for translational and clinical research and a dynamic environment for medical education.Although community based, Cedars-Sinai is a major teaching hospital affiliated with the David Geffen School of Medicine at the University of California, Los Angeles (UCLA). Cedars-Sinai has highly competi ... tive graduate medical education programs in more than 50 specialty and subspecialty areas, a graduate program in biomedical sciences and translational medicine, a clinical scholars program directed towards junior physicians with aspirations to become clinical scientists, and post graduate training opportunities.There are more than 250 full-time faculty members at Cedars-Sinai. The voluntary medical staff, comprised of more than 2,200 specialty board-certified or board-qualified physicians, represent all of the specialties and subspecialties and collaborate with full-time medical staff in the teaching responsibilities of the graduate medical education programs.

Show more

Show less

Connections working at Cedars-Sinai Medical Center

Job Tags

Full time, For contractors, Shift work,

Similar Jobs