Event Sponsorship Specialist Job at Informa Markets, Fort Lauderdale, FL

  • Informa Markets
  • Fort Lauderdale, FL

Job Description

Informa Markets, a division within Informa, creates global platforms for industries. We organise over 500 large-scale branded and transaction-oriented events in 14 specialist markets. These are typically not-to-be-missed annual events where buyers and sellers build relationships, see and show products and do business.

We also provide year-round online platforms where companies showcase their businesses and products and buyers conduct research, generating valuable leads, and we provide data and digital content that supports the flow of knowledge and transactions in markets.

South Florida Ventures is a division within Informa, creates global platforms for industries. We organize over 500 large-scale branded and transaction-oriented events in 14 specialist markets. These are typically not-to-be-missed annual events where buyers and sellers build relationships, see, and show products and do business.

For more information: 

Job Description

Do color coded binders bring you joy? Are you a positive personality that loves to collaborate? Can you juggle multiple projects? Do you love boating, the water and amazing weather all year round? If so, this is the opportunity for you!

We are seeking a meticulously detailed professional who can execute our exhibitor, high clientele sponsorship deliverables, and VIP special events. This role collaborates with many other departments ranging from marketing to sales and operations. This individual can work directly with customers, but also behind-the-scenes with a passion for executing flawlessly.

Must have the ability to work domestically in the US. This position requires experience in a trade show and event environment. This position is an in-office. 

Role Accountability and Duties:

  • Help create and implement special events, show initiatives, and VIP programs
  • Help develop and organize seminar sessions onsite operationally and logistically.
  • From inception through fulfillment delivery, help execute special events and sponsorship deliverables in conjunction with the Marketing, Ops, Warehouse and Sales Teams.
  • Work in conjunction with marketing team to ensure alignment in delivery of all-event marketing related strategies.
  • Assist in developing and managing production of on-site collateral and giveaways, e.g., directories/show maps, swag bags, show bags, and media publications.
  • Ability to lead all media publication barters including fulfillment on agreements, financial reporting, digital and social deliverables, and tracking/auditing ticket comps.
  • Liaise with Advertising/PR Teams to ensure content and show happenings are amplified via third party for all high-level sponsorship focused brands based on contract deliverables.
  • Ability to keep track of invoices and manage budgets for activations and experiences regarding all sponsorships and special events.
  • Coordinate pre-show service orders with ops and warehouse teams to manage all on-site activities, including temporary speaker coordination, fulfillment of a/v, on-site signage, third party vendors, coordinating sponsorship deliveries to show-site, catering orders, etc.
  • Track industry trends and issues to identify current, new, and alternative growth areas that can be captured for revenue growth.
  • Performs additional duties as assigned.


What we’re looking for:

  • 3+ years in business environment – preferably in Onsite Operations, Event Operations, Event Planning, Marketing, Sales Operations.
  • Strong problem-solving skills and demonstrate personal motivation.
  • Experience with understanding strategic planning and special events. 
  • Must be analytical with the ability to learn how to translate ideas into projects from concept into execution using hands-on capabilities.
  • Exceptional organizational skills with the ability to manage multiple projects simultaneously while maintaining attention to detail.
  • Proficiency in MS Office including Word, Excel, and PowerPoint is required.
  • Experience with Salesforce preferred.
  • Ability to work independently and collaboratively in a team environment.
  • Comfortable working across multiple systems and teams on a daily basis.
  • Adaptable and able to work effectively within tight and changing deadlines.
  • Up to 10% Travel required for the show cycle starting in October and concluding in April.
  • Ability to lift 25-50 lbs.

Other Preferred Attributes:

  • Self-motivated with the ability to work with multiple internal teams and outside partners.
  • Ability to succeed in a fast-paced environment with rapidly changing priorities.
  • Outstanding oral and written communication skills.
  • Outstanding project management, organizational skills, and attention to detail.
  • Demonstrated creative talents as well as the ability to work with a wide variety of people.
  • Exceptional time management skills and the ability to handle multiple projects at one time with attention to detail.
  • Ability to coordinate work with outside vendors. 
  • Experience in marketing for trade shows and in special events production.
  • Ability to travel, as needed.

This posting will automatically expire on 6/14/2024


Additional Information

Why work at Informa

We work hard to make sure Life at Informa is rewarding, supportive and enjoyable for everyone. Here’s some of what you can expect when you join us. But don’t just take our word for it – see what our colleagues have to say at  LifeAt.Informa.com

Our benefits include: 

  • Freedom & flexibility: colleagues rate us highly for the flexibility and trust they receive, and we support a range of working patterns
  • Great community: a welcoming culture with in-person and online social events, our fantastic Walk the World charity day and active diversity and inclusion networks
  • Broader impact: take up to four days per year to volunteer, with charity match funding available too
  • Career opportunity: the opportunity to develop your career with bespoke training and learning, mentoring platforms and on-demand access to thousands of courses on LinkedIn Learning. When it’s time for the next step, we encourage and support internal job moves
  • Time out: 15 days PTO, rising to 20 after three years and 25 after six years, plus 10 national holidays, a birthday leave day, and the chance to work from (almost!) anywhere for up to four weeks a year
  • Competitive benefits, including a 401k match, parental leave, and an ESPP offering company shares at a minimum 15% discount
  • Strong wellbeing support through EAP assistance, mental health first aiders, free access to a wellness app, and more
  • Recognition for great work, with global awards and kudos programs
  • As an international company, the chance to collaborate with teams around the world

We know that sometimes the 'perfect candidate' doesn't exist, and that people can be put off applying for a job if they don't fit all the requirements. If you're excited about working for us and have most of the skills or experience we're looking for, please go ahead and apply. You could be just what we need! We believe strongly in the value of diversity and creating supportive, inclusive environments where our colleagues can succeed. As such, Informa is proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, color, ancestry, national origin, religion, or religious creed, mental or physical disability, medical condition, genetic information, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity, gender expression, age, marital status, military or veteran status, citizenship, or other protected characteristics under federal, state or local law.

See how Informa handles your personal data when you apply for a job  here .

Job Tags

Holiday work, Contract work, Temporary work, Local area,

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