Job Description
Are you an organized and proactive professional with a knack for managing complex schedules and multitasking? We're looking for an experienced Executive/Personal Assistant to join our client's dynamic team. In this key role, you'll be pivotal in ensuring the smooth operation of the executive team by providing high-level administrative support to top executives. Your expertise will help streamline executive operations and support strategic initiatives.
As the Executive/Personal Assistant, you'll handle a variety of tasks, from coordinating meetings and managing calendars to serving as the main point of contact for external event planners. You'll also assist with personal tasks and ensure all company events are executed flawlessly.
Key Responsibilities:
Calendar Management: Coordinate and manage executives' schedules, meetings, and travel arrangements.
Communication: Serve as the primary contact, managing and responding to communications on behalf of executives.
Administrative Support: Oversee email management, correspondence, reports, expenses, and record-keeping.
Meeting Coordination: Prepare materials and ensure executives are well-prepared for meetings.
Project Assistance: Support strategic projects with task management, research, and meeting deadlines.
Travel Arrangements: Plan and organize all travel logistics, including detailed itineraries.
Gatekeeping: Manage information flow and prioritize requests to help executives stay focused.
Personal Assistance: Assist with personal tasks and appointments as needed.
Event Management: Develop initial event plans and coordinate with vendors and event coordinators.
Problem-Solving: Proactively identify and address issues that may impact executive productivity.
Qualifications:
Associate's or Bachelor's degree in business, communications, or a related field (preferred but not required)
2-4 years of experience as an Executive Assistant
Proficiency in office software and productivity tools (e.g., Microsoft Office, Google Workspace, Monday.com)
Excellent organizational and time management skills
Strong written and verbal communication skills
Ability to maintain confidentiality and discretion
Problem-solving and critical thinking abilities
Adaptability and flexibility in a fast-paced environment
Proficiency in virtual meetings and communication platforms
Professional and courteous demeanor
Strong interpersonal skills and attention to detail
Ability to work independently and proactively
Additional Requirements:
Ability to travel up to 5%
Valid driver's license and reliable transportation
Ability to stand for long periods and lift items up to 20 pounds, with or without reasonable accommodation during company events
Benefits and Perks:
Fully remote work environment
Unlimited PTO after 90 days
Group Insurances (Medical, Dental, Vision, Life)
Continuing Education and Professional Development Opportunities
A fun, educational, and inspiring work environment
Employment Type: Full-Time
Salary: $ 58,000.00 62,000.00 Per Year
Job Tags
Full time, Remote job,