Our financial services client in Phoenixville is seeking an organized, detail-oriented Office Assistant to join our team. The ideal candidate will be responsible for providing administrative support, managing office operations, and assisting with various tasks to help support the team. The most important qualities will include excellent phone etiquette, strong organizational skills, and proficiency in office management software.
Responsibilities:
- Answer and direct phone calls in a professional and courteous manner
- Greet visitors and direct them to the appropriate person or department
- Assist with scheduling appointments and maintaining calendars
- Perform data entry tasks, including updating and maintaining databases
- Manage office supplies inventory and place orders when necessary
- Provide general administrative support to the team
Requirements:
- Proficiency in Google & Microsoft Office Suite (Word, Excel, PowerPoint, Google Docs/Sheets)
- Strong organizational skills with the ability to multitask and prioritize workload effectively
- Excellent written and verbal communication skills
- Attention to detail and accuracy at all times
- Familiarity with office management software and phone systems
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